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Supplier Scorecard

Choosing a supplier is a critical step for any business. Our Supplier Selection Analysis guide breaks down how to compare suppliers and ultimately choose the best one for your business. Thus, the best way to figure out which suppliers are better than others requires a careful understanding of what a supplier scorecard is.


Overview


Supplier selection analysis typically requires the following five-step process.


1. Identify the Component for Supplier Scorecard


The process will begin with identifying the separate components that contribute to your final product and categorizing them accordingly. An example has been outlined below for your reference for items that may pertain to a local coffee business.

3 bars about a coffee shop including Packaging Labels Coffee

2. Purpose of Component


Identify how this product helps your business deliver exceptional product/service and the functional purpose of the component.


For example, you are an owner of a local coffee small business and the packaging of your coffee beans requires a label. Providing a label is not only important for allowing customers to identify the product, but it would also include design aspects that would attract the customer to pique their interest in the product in the first place. Therefore, it is important that the design of the logo and label accurately reflects the business values and is attractive to its targeted audience, as it is the first impression a customer gets of the product.

Images of food and coffee

3. Sourcing Requirements in Supplier Scorecard


Use a bulleted list of at least 4 requirements for the product being sourced and explain why this requirement is in place. The purpose of this section is to start narrowing your supplier search by defining exactly what you need.

cyclical graph going from Customizability, Affordable Price, Product Stickiness, to Size

4. Supplier Scorecard Selection


Based on the categories of components in the supplier scorecard, analyze and weigh each based on the importance to the final product.

A supplier Scorecard example

In this example, we evaluated four categories: cost/pricing, delivery, quality, and service of three label suppliers. Based on the needs of the business, we have weighted these categories respectively: 40%, 35%, 20%, and 5%. In terms of upfront cost, Uprinting definitely had the lowest price which was 100 labels for ~$30 depending on the customized print; however, OnlineLabels.com offered a price match service where they will match a competitor’s price and beat it by 10%. In lead-time, OnlineLabels offers the greatest service of having the product ready to ship in a workday of the order being processed. Most of the vendors' locations were based on the east coast, which is not the ideal location. A strength of customer service was UPrinting’s 24/7 chat which I found useful in asking questions and getting a response right away.


5. SWOT Analysis


Create a SWOT analysis identifying the strengths, weaknesses, opportunities, and threats for each supplier. After comparing the SWOT analyses, using the supplier scorecard proceed with the best supplier.


Strengths

  • Strengths are the areas your organization does particularly well and may distinguish you from competitors.

Weaknesses

  • Weaknesses are areas for improvement within your organization, which are essential to your resources, systems, and procedures.

Opportunities

  • Opportunities are chances for something positive to happen whether that is in the market space or directly for your organization.

Threats

  • Threats can relate to anything that negatively impacts our business externally such as market shifts or supply shortages.


SWOT Analysis from UPrinting
 

Overall, a supplier scorecard is instrumental in understanding what pros and cons exist with possible suppliers. With this organized structure of information, it becomes extremely simple to choose the best supplier for your business. To learn more about how to connect with others related to your business, click here to learn about networking.


Arizona Microcredit Initiative (AMI) has consulting and microloan support for yourself and your business. If you have any more questions, you can schedule an appointment today through https://www.azmicrocredit.org/schedule-a-consultation-1 or reach out to us at info@azmicrocredit.org.


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